Kenya Flower Council Certification Scheme is guided by an Accredited Quality System Regulations that defines the management, auditing and certification process. Producer Members subscribe to the Flowers and Ornamentals Sustainability Standard (F.O.S.S) and are audited annually.
The F.O.S.S is based on environmental and socio-economic principles which ensure certified producers foster sustainable, responsible and safe production of cut flowers and ornamentals. The Standard covers good agricultural practice, human resource management and workers welfare, good governance, health & safety, environmental protection & conservation, and post-harvest management. The Standard also embraces the requirements of the International Code of Conduct (ICC) and Ethical Trade Initiative (ETI).
Producer Members are awarded either Silver or Gold Certificate after complying with all the requirements of the certification category applied for.
Silver Certification is mandatory for all the producer members while Gold Certification is voluntary.
Audit Reference Documents:
- Memorandum of Understanding (MoU)
- Quality System Regulations (QSR) & Procedures
- Flowers and Ornamentals Sustainability Standard – Gold & Silver categories
- Flowers and Ornamentals Sustainability Standard – Appendices
- Flowers and Ornamentals Sustainability Standard – Audit Checklists
Auditing & Certification Process:
- After joining the KFC Membership, a pre-audit is conducted within 6 months to familiarize the producer with F.O.S.S standard requirements.
- The new member is given one year to implement the requirement of the Silver Certification level.
- The 1st Certification audit is conducted at least by end of one year after joining KFC membership.
- Producer Members thereafter apply for certification annually by completing the audit application forms.
- An audit is conducted depending on the Certification Category applied for i.e. Silver or Gold certification.
- Producer Members are given 28 days to address non-compliances identified during the audit, failure to which sanctions are raised as guided by the System Regulation Auditing Procedures.
- A follow-up audit review is conducted after the 28 days to ensure all the non-compliances raised during the audit are satisfactorily closed, and that the producer has put in place effective mitigation measures that are to ensure continued compliance.
- Certification Decision is made by an independent 12 Member Certification Committee comprising key industry players to ensure impartiality and credibility.
- A one year Certificate is issued by the Certification Committee to the deserving members.
- As part of surveillance, un-announced audits are conducted to 10% of all the certified members annually for sustainability.
An audit is conducted through records & documents review, inspection of farm facilities, and workers interviews from the various farm sections.
Flowers and Ornamentals Sustainability Milestones:
- 1996 – The Kenya Flower Council Code of Practice is formulated.
- 2003 – 2008 the Council initiated the process of achieving accreditation for the Certification Scheme System Regulation – accreditation granted by the South African National Accreditation System (SANAS) in August 2008.
- 2005 – Mutual recognition of “Equivalent” status achieved with the GLOBALG.A.P. Flowers & Ornamentals Standard after a successful benchmarking of the Council certification scheme. Subsequent re-benchmarking have been going on with the revised GLOBALG.A.P Standards – currently pursuing the version 5.0 re-benchmarking.
- 2015 – Successful alignment of the KFC Flowers & Ornamentals Sustainability Standard with the Global Social Compliance Program (GSCP) – the highest benchmark for social accountability.
- 2015 – KFC Flowers & Ornamentals Sustainability Standard included in the International Trade Centre (ITC) Standards Map for accessibility and comparison with other recognized market standards.
- 2016 – The KFC Flowers & Ornamentals Sustainability Standard included in the Flowers Sustainability Initiative (FSI) basket of sustainable standards.